Room-Change Freeze Period
Room assignments are made during the spring semester for returning students and over the summer for new students by the Office of Residence Life.
When a room assignment is made by Residence Life and a student moves onto campus, there is a freeze on room changes for the first two weeks of the semester in order to stabilize occupancy and allow roommates time to adjust to living together.
Room-Change Requests After the first two weeks, all requests for room changes are approved by Area Coordinators (ACs). Students who wish to change rooms must contact their AC to discuss the reasons for the room change and what options they may have.
“One-for-one” room changes—residents switching roommates with one another—are not permitted. Only those roommates applying to change their room together or individuals seeking a different room assignment will be considered for a room change.
Direct Room Changes & Reassignment There are two types of room changes which are available: direct room change and room reassignment.
With direct room changes, a student moves into an open space in a room with a friend or the student swaps spaces with another resident in another room. If a direct room change is not an option, then students may request reassignment to another room.
Any student who is experiencing problems with a roommate should try to discuss the issue with their Resident Assistant (RA) first. Before offering a reassignment, the Area Coordinator will require that the student discuss the issues with their current roommate(s) and may outline a mediation process before offering a new assignment.
Open Spaces and Voluntary Consolidation
If a student is living in a double, triple, or quad room with any open beds, that space may be filled at any time without notice.
Residents who are approved for reassignment are given room change options. If they choose to move into a vacant space in a room, then Residence Life will try to notify the current occupants before issuing a key, but that is not always possible.
To avoid having a new roommate randomly assigned, students assigned to rooms with open beds may voluntarily consolidate with another resident who has an open bed. Students can contact their Area Coordinator to discuss this if they are interested in voluntarily consolidating.
Room Changes and Single-Occupancy Rooms There are a limited number of single-occupancy rooms on campus. Some singles are also reserved for medical and emergency situations.
If a student is interested in moving into a single room, this requires talking to the Area Coordinator about reassignment and possibly participating in the mediation process.
If approved, the student may then be placed on a waitlist for a single room. Fully vacant double or triple rooms do not count as "singles".
Unauthorized Room Changes Unauthorized room changes result in a lot of confusion and present significant issues with respect to safety.
Students who change rooms without prior approval from the Area Coordinator may be subject to disciplinary action, including fines and possible mandatory relocation.
Area Coordinators and Room Changes The room-change process is managed by the Area Coordinators (ACs). For more information on room changes or to request a room change, students should contact the appropriate AC for the building to which they are currently assigned.
For East Campus (including Woodcrest, Xavier, East Residence Hall, and Maguire House), contact Ms. Akirah Massenburg at 610-902-8458 or email@example.com.
For West Campus (including West Residence Hall, the Cabrini Apartment Complex, Sullivan, Lanshe, Casey, McManus, and Infante Houses), contact Mr. Mike Mullen at 610-293-6190 or firstname.lastname@example.org.